Email is the backbone of modern professional communication. And while much attention is paid to the subject line and message body, the email sign off, the final words you use to close your message, can significantly influence how your message is perceived.

Whether you’re writing to a colleague, prospect, client, or supervisor, knowing how to sign off an email properly can help you sound polished, respectful, and on-brand.

In this guide, we’ll explore the importance of email sign-offs, how to choose the right one for your message, and provide 100 email sign-offs that fit a variety of professional contexts.

Why Do Email Sign Offs Matter?

Your email sign-off serves as the last impression you leave with the recipient. A thoughtful closing line:

• Reinforces your message’s tone

• Demonstrates professionalism

• Increases the likelihood of receiving a response

According to a study by Boomerang (2017), emails that ended with gratitude—like “Thanks in advance”—received response rates up to 65.7%, significantly higher than those without a closing.

That final line isn’t just a nicety. It’s strategic.

How to Sign Off an Email: 4 Key Guidelines

1. Match the formality of your message.
A formal email requires a more traditional sign-off (“Sincerely”), while casual conversations can handle friendly closings (“Cheers”).

2. Consider your relationship with the recipient.
If you’re reaching out cold, stay professional. If you’re writing to a close coworker, a relaxed tone may be appropriate.

3. Reinforce your message.
If you’re asking for something, a sign-off like “Thanks in advance” helps underscore your request. If you’re closing a deal, “Looking forward to our next steps” works better.

4. Avoid overused or inappropriate closings.
Sign-offs like “Love” or “Later” may be fine for friends, but they send the wrong signal in a business setting.

100 Professional Email Sign-Offs (Categorized)

Formal & Business-Appropriate Sign-Offs

Use these in corporate communications, job applications, proposals, or client emails.

1. Sincerely

2. Yours sincerely

3. Best regards

4. Kind regards

5. With appreciation

6. Yours faithfully

7. Yours respectfully

8. Respectfully

9. With gratitude

10. Yours truly

11. In appreciation

12. Warm regards

13. Best wishes

14. With thanks

15. Cordially

16. Yours cordially

17. Thank you

18. Thanks again

19. All the best

20. Regards

Friendly But Still Professional

Ideal for team emails, clients you know well, or regular contacts.

21. Best

22. Thanks

23. Many thanks

24. Cheers

25. Take care

26. Stay well

27. Thanks so much

28. Warmest regards

29. Have a great day

30. Be well

31. Looking forward

32. Thanks for your time

33. Appreciate it

34. Thanks kindly

35. Until next time

36. Gratefully

37. With warm wishes

38. Warmly

39. Hope all is well

40. Enjoy your day

Sign-Offs That Encourage a Response

Perfect when you’re waiting on next steps, a decision, or confirmation.

41. Looking forward to hearing from you

42. Awaiting your reply

43. Hope to hear from you soon

44. Let me know what you think

45. Eager to hear your thoughts

46. Looking forward to your feedback

47. Let’s connect soon

48. Excited to move forward

49. Please advise

50. Anticipating your response

Email Sign-Offs for Customer Support or Service Roles

Helpful when providing help, updates, or answering inquiries.

51. Happy to help

52. Let us know if you need anything

53. We’re here for you

54. Always happy to assist

55. Thanks for reaching out

56. Please don’t hesitate to ask

57. Glad to be of service

58. Supportively

59. Wishing you the best

60. Thank you for your patience

Sales & Outreach Sign-Offs

Use these for cold emails, networking messages, or follow-ups.

61. Looking forward to connecting

62. Let’s talk soon

63. Talk soon

64. Speak soon

65. Let’s schedule a time

66. Can’t wait to chat

67. Let me know your thoughts

68. Let’s make it happen

69. Here if you have questions

70. Let’s stay in touch

Creative or Inspirational Sign-Offs

Good for newsletters, coaching, or team updates—when brand voice allows.

71. Onward

72. Keep pushing

73. Make it a great day

74. Dream big

75. Keep up the great work

76. Here’s to your success

77. Stay inspired

78. Keep growing

79. Go get ’em

80. Shine on

Remote & Pandemic-Era Sign-Offs

Still relevant in many virtual workplaces.

81. Stay safe

82. Stay healthy

83. Sending good vibes

84. Hope you’re staying well

85. Stay strong

86. Keep safe

87. Take care out there

88. Wishing you good health

89. Socially distant, professionally present

90. Until the world reopens

Sign-Offs to Avoid in Professional Settings

While these may seem friendly or quirky, they’re typically best left out of business emails.

91. Love

92. Hugs

93. XOXO

94. Later

95. Peace out

96. Byeee

97. Ciao (unless used culturally)

98. Over and out

99. Sent from my iPhone

100. Thx (text speak tends to look careless)

Which Email Sign-Off Should You Use?

Here’s a quick cheat sheet:

Final Thoughts: Your Sign-Off Is Your Signature

Just as the subject line opens the door, your sign-off closes it. Whether you’re reinforcing a formal relationship or ending a friendly chat, the right closing leaves a positive, lasting impression.

At Pathwise, we believe communication is a cornerstone of personal and professional development. Mastering these small details can go a long way toward building trust, improving response rates, and presenting yourself at your best.